Job description:

Derby County are seeking to recruit an Academy Operations Administrator to join the Academy Operations department at our Category One Academy, Moor Farm Training Centre.

 

Working for Derby County Football Club offers a unique opportunity to be part of one of England’s most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch. Whether you're joining the team in coaching, administration, marketing, or operations, you'll be contributing to a culture rooted in ambition, community, and progress. Employees benefit from a collaborative work environment and opportunities for professional development.

 

The successful candidate will be responsible for coordinating and proactively managing the Academy U9-U15 Games Programme, complying with strict deadlines, working closely with the Premier League, opposition Clubs, parents, and match officials daily, and supporting the Academy Operations Office with transport, administration, and reception duties.

 

 

Key Role Responsibilities:

• Oversee match administration for U9-U15 Games Programme
• Appoint match officials and handle payments for Pre-Academy & U9-U15 fixtures
• Submit Premier League tournaments and fixture amendments on Kitman Labs (U9-U15)
• Keep Fixture Lists updated and communicated
• Organise travel and hotel arrangements for U9-U15 fixtures
• Update and communicate Player List
• Ensure Academy players are registered and updated on Teamworks
• Plan match day operations for a positive DCFC experience
• Sign for and distribute Academy mail and deliveries
• Manage Player PRS Cards via portal
• Upload Training Planners to Teamworks for all age groups
• Create, update, and distribute Fixture Lists
• Support the Academy Transport programme as needed
• Order and monitor stationery stock
• Complete Premier League surveys for Season Handbooks (U9-U15)
• Greet guests and visitors
• Be the main point of contact for U9-U15 parents
• Schedule Player/Parent Review Meetings (U9-U15)
• Attend Premier League Administrators meetings (U9-U15)
• Manage the franking machine, send post, and arrange parcel collections

 

Essential personal characteristics and experience:

• Previous experience working in a football environment
• Experience working in a fast-paced environment
• Proven track record of working effectively to targets and deadlines
• Experience of working independently in managing processes from start to finish
• Highly organised and flexible with the ability to manage competing demands and deadlines
• Ability to work on own initiative, solving problems as they arise
• Excellent communication skills
• Excellent attention to detail
• Team Player
• Hardworking
• Commitment to high standards
• Flexible approach to working hours
• Full driving licence

 

 

Qualifications:

Essential

• English and Maths to GCSE Level 4 or equivalent

 

Desirable

• Level 2 or higher Certificate/Diploma in Business Administration

 

Salary is competitive, dependent on experience.

 

This is a full-time role, and due to the demands of professional football, there is a requirement for weekend and evening work.

 

Who are Derby County…

 

Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football, following their promotion from League One in the 2023/24 season and is under the management of Head Coach John Eustace. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women’s side competing in the FA Women’s National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.

 

Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:

 

• We are proud of who we are and what we do
• We are positive, inspired and passionate
• We are ambitious and driven
• We are prepared, honest and humble
• We are the heartbeat of our community
• We are the club of opportunity

 

Derby County employee benefits include:

 

• 25 days annual leave plus bank holidays
• Two complimentary staff season tickets
• Two complimentary staff away memberships, subject to availability
• 20% discount at DCFC Megastore
• Company Pension with Aviva
• Discounts with select Club partners and sponsors
• Healthshield Cash Health Plan to support employee health and well-being, and Perks for great deals and discounts
• Participating in our employee forum, ‘The Herd’ and Staff Events!
• Training and development opportunities
• Access to programmes and volunteering opportunities with Derby County Community Trust
• Subsidised lunchtime meals at Moor Farm

 

How to apply…

 

Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.

As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.

 

Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.

 

To apply for this role, please complete an application form, which can be found HERE.

 

Alternatively, please copy and paste - http://thera.ms/apply - to your chosen browser.

 

More information can be found at https://www.dcfc.co.uk/page/jobsandcareers

 

The closing date for receipt of applications is Sunday, 4th January 2026. We reserve the right to close the vacancy early.

 

Strictly no agencies, please.

 

Derby County Football Club’s Job Applicant Privacy Policy can be found at dcfc.co.uk.